6. Meetings 6.1. Meetings shall be held according to the schedule established in the Committee’s Charter or as determined by the Chair of the Committee. 6.2. Meetings will be posted and may be open to all members at the discretion of the Committee Chair. 7. Communication 7.1. Committees may record minutes of all its meetings and deliver the minutes to the Foundation Board. The minutes will be posted on the Foundation website. 7.2. Committees shall report to the Board at each Regular Meeting of the Board. 7.3. Articles describing the existing Committees may be submitted by the Committee Chair and may be printed in the Pelican Bay Post pursuant to Section 5.A. Pelican Bay Post. The articles should encourage Members to provide input to the Committees on the Committee’s subject matter. The Foundation shall forward input received to the appropriate Committee Chair. 2.C. ADVISORY GROUPS 1. Advisory Groups. Advisory Groups work with Foundation management to ensure that facilities and programs meet member expectations. They also function as a sounding board for management ideas as well as a channel for individual member input. 1.1. Advisory Groups are: Tennis and Fitness 2. Structure 2.1. Advisory Groups consist of seven to nine members. 2.2. Participation is through an election held in March. 2.3. Open positions are advertised in the Pelican Bay Post and Today in the Bay Newsletter. 2.4. A term is two years with a maximum of two consecutive terms. 2.5. The Group elects the Chair, Vice-Chair, and Secretary 3. Meetings. Meetings are held in November, January and March. Additional meetings may be scheduled to work through issues or opportunities. 3.A. QUALIFICATIONS FOR MEMBERSHIP; ISSUANCE OF IDENTIFICATION CARDS 1. Proof of Membership: Foundation Issued Cards (printed or Digital Member Cards) are required to be carried at all times. 2. Persons Entitled to Rights and Privileges of Membership 2.1. All natural persons who are owners of residential Plots are Members of Pelican Bay and are entitled to receive Foundation Issued Cards. If a Plot has one Owner, that Owner is entitled to one Member Card and may designate a spouse or one adult person who lives with the Owner to receive a Member Card. If a Plot has multiple Owners, each Owner is a Member and may designate a spouse or one adult person who lives with the Owner to receive a Member Card. If an Owner owns more than one Plot, that Owner is entitled to one Member Card and may only designate one additional person (spouse or adult) for each Plot to receive a Member Card and such designation may occur no more than once a year. A government issued photo ID containing the same address as the Owner is required to establish that the designee is living with the Owner. 2.2. If the Owner of a residential Plot is a legal entity (trust, partnership, corporation, or limited liability company), the legal entity can designate one person to receive a Member Card and that person can designate a spouse or adult person who lives with them to receive one additional Member Card. 2.3. Resident Managers of Neighborhood Associations are entitled to Foundation Issued Cards upon the written request of the President of their respective Neighborhood Association. A government issued photo ID containing the address in Pelican Bay where the Resident Manager resides is required. Managers may also designate one other person in accordance with 3.3. below. 2.4. An owner of a Commercial Plot is entitled to receive Member Cards as determined by the Foundation. The Owner must provide proof to the Foundation that each designee is either a partner, officer, shareholder, member of corporation or employee of the Owner. The designee in accordance with Section 2.1 and 3.3, may also designate one person to have a Foundation Issued Card and others to receive Dependent Cards. 115 Pelican Bay Member Guide 2023 PelicanBay.org
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