2.A. GOVERNING PROCESS
1.
Governing Process.
An elected Board of Directors governs the Foundation. The Board has broad authority to administer
the affairs of the Foundation. It chooses to draw the distinction between governing and managing.
1.1. The Board governs by adopting policies, by establishing goals, and by approving annual budgets for operations and
expenditures for facilities.
1.2. The Board delegates to the Foundation President, who must be a Florida-licensed Community Association Manager,
the responsibility to manage and operate the Foundation’s assets for the benefit of Foundation Members. The President is
the Chief Operating Office of the Foundation.
1.3. The Board has Standing Committees whose purposes are to provide guidance and recommendations to the Board and
for Members to become involved in Foundation activities.
1.3.1. The current Standing Committees are:
1.3.1.1. Audit/Budget
1.3.1.2. Elections
1.3.1.3. Facilities,
1.3.1.4. Member Policies and Relations
1.3.1.5. Strategic Planning
1.3.2. See 2.B. Committees.
1.4. The Board may establish additional Standing Committees and appoint committee members as needed.
2.B. COMMITTEES
1. Standing Committees are created to advise the Board and for Members to become involved in Foundation activities.
2. Ad Hoc Committees are temporary and are created to address specific topics as directed by the Board.
3.
Appointment of Committees:
The Board has the exclusive authority to appoint the members of both Standing Committees
and Ad Hoc Committees. Once a Committee is established, if there is a vacancy on a Committee, the Board shall appoint a
replacement after receiving recommendations from the Committee in accordance with the procedure below. Members of the
Board may be appointed to Committees provided the number of members of a single Committee who are also Board mem-
bers shall not constitute a majority of the Committee. Once a Committee is established, the Board appoints the Chair and
Vice Chair each year at the Organizational Meeting of the Board or at the time the Committee is established.
3.1. Notification of a Committee vacancy shall be placed in the Foundation’s email blast, on the Foundation website,
and in the next available Pelican Bay Post, advising the community of an opening on the Committee.
3.2. Candidates who are interested in filling a posted Committee opening shall complete a Standing Committee Mem-
bership Form (attached as Exhibit A) and submit it to the Committee Chair.
3.3. Recommendations for filling vacant Committee positions shall be made at a scheduled meeting of the Committee
and those recommendations shall be presented to the Board by the Chair of that Committee for its consideration. The
Board has the discretion to follow or not follow the recommendations in the appointment of new Committee members.
4.
Creation of Charter:
The Committee shall prepare a charter for approval by the Board, and the Committee shall follow the
guidelines in that charter.
5.
Tenure
5.1. It is intended that the duration of Committee membership shall not exceed six years of service. If there is a need
to stagger terms, the Chair shall assign terms.
5.2. Committee members who miss three consecutive meetings are automatically removed from the Committee and the
Committee shall recommend a replacement pursuant to sub-section 3. of this Section.
6.
Meetings
6.1. Meetings shall be held according to the schedule established in the Committee’s Charter or as determined by the
Chair of the Committee.
6.2. Meetings will be posted and may be open to all members at the discretion of the Committee Chair.
7.
Communication
7.1. Committees may record minutes of all its meetings and deliver the minutes to the Foundation Board.
The minutes will be posted on the Foundation website.
7.2. Committees shall report to the Board at each Regular Meeting of the Board.
Pelican Bay Member Guide 2018
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